Small Group Meetings

• 12 January 2006, 10:30 - 11:30 - First meeting
  • Discuss the identified problems, and suggest others; Identify some potential solutions.
• 24 January 2006, 10:00 - 11:00, MC1058
• 31 January 2006, 9:30 - 10:30, MC1058
• 6 March 2006, 14:00 - 15:00, MC1058
  • Update; Review Canadian IT Directors responses; Gmail service discussion - background notes on Gmail service; Review immediate versus longer term issues; Plan for feedback.
• 14 March 2006, 14:30 - 15:30, MC1058
  • Review background and progress for new members; Math's response about "30-day wait"; plan for UCIST update.

Extended Group Meetings

• 26 April 2006, 9:15 - 10:30, MC1058
• 4 May 2006, 9:30 - 10:30, MC2009
• 6 June 2006, 14:30 - 15:45, MC1058
• 7 July 2006, 13:30 - 15:30, NH3004 (Extended and UCIST meeting, to establish common goals; Andrea's slides)
• 5 September 2006, 14:30 - 15:30, MC1058

Communications

• 17 March 2006 UCIST Update
  • PowerPoint slides, HTML
• 31 March 2006 UCIST Update
  • Issues summary review (Word doc table) (HTML)
• 28 April 2006 UCIST Update
  • PowerPoint slides, HTML
• 26 May 2006 UCIST Update

Project Documentation

• Project description (added 13 July 2006)
• Objectives (revised 25 September 2006) - compartmentalized into three activities:
  • Near term student email activities
  • Next gen (student) email project
  • Next gen student communication investigation
• Participants
• Historic information:
  • Issues Description (Jan. 2006)
    Original issues, the starting points for the discussions.
  • Previous versions of Objectives document

Background materials

• Canadian IT Directors responses (end Jan. to early Feb. 2006)
  Feedback from a series of questions posed to the mailing list for the Canadian IT Directors.
• Summary of Student E-mail Services and Practices (Nov. 2005)
  Collected from UCIST members before the Ad Hoc group formed.
• UCIST discussions (Nov. 2005)
  Excerpts from UCIST minutes; discussion of summary above; concluded the Ad Hoc group should be struck.
• 2002 Ad Hoc Committee on  E-mail Use, Procedures and Policies
• Current student email guidelines, set after the above 2002 review.
• UWdir student account creation, and UWdir II ClassList file - processes.

• Commercial email "appliances" such as Mirapoint
• Recently introduced hosted services (Gmail, Microsoft):
  Gmail info
  http://news.zdnet.com/2100-9588_22-6063891.html (Microsoft)
• UBC email survey
  http://www.interchg.ubc.ca/upgrade/survey/index.htm